CIVICUS Global Alliance seeks an experienced facilitator to design and lead inclusive meetings, workshops, and co creation spaces that strengthen collaboration across its international network. The consultant will partner with staff, members, and allies to convene productive engagements, surface actionable strategies, and improve communication practices that amplify civil society voices. This guide provides a clean, research based overview of responsibilities, qualifications, timelines, and how to submit a strong proposal before the deadline.
CIVICUS Consultant for Meeting and Workshop Facilitation 2025 Quick summary table
Field |
Information |
|---|---|
Hiring organisation |
CIVICUS Global Alliance |
Role title |
Consultant, Meeting and Workshop Facilitation |
Contract type |
Fixed term consultancy, remote, part time scope aligned to agreed work plan |
Focus areas |
Convening design, facilitation, co design methods, creative communications, documentation and learning |
Primary audiences |
CIVICUS members, partners, staff, allies across regions |
Application deadline |
31 October 2025 |
Submission email |
|
What to submit |
Approach and methodology, concise resume, cost proposal |
Official site link |
About CIVICUS
CIVICUS is a global alliance with a mission to protect civic space, promote participation, and advance just and inclusive societies. Its work connects local organisations and movements across more than one hundred and seventy countries through knowledge generation, advocacy, rapid support, and joint action. Convening is central to this mission, since shared spaces enable members to co create strategies, align narratives, and coordinate practical solutions.
Role purpose
The Consultant for Meeting and Workshop Facilitation will design and run engagements that are participatory, equitable, and outcomes oriented. The consultant will collaborate with programme teams to translate strategic goals into session plans that generate clear insights, shared commitments, and practical next steps. The remit spans both virtual and in person formats and includes the development of documentation and learning products that extend value beyond the event itself.
Objectives of the consultancy
- Improve the effectiveness and inclusivity of CIVICUS convenings across regions and themes
- Equip participants with practical tools for collaboration, narrative building, and collective strategy
- Integrate wellbeing, diversity, accessibility, and climate conscious practices into convening design
- Capture and circulate lessons, templates, and toolkits that strengthen future engagements
Scope of work and key deliverables
Design and facilitation
- Co create agendas with internal leads and member representatives using clear problem framing and measurable session outcomes
- Facilitate plenaries, small group work, and decision making processes that ensure balanced participation and psychological safety
- Apply creative methods such as visual mapping, story circles, appreciative inquiry, premortems, and decision matrices where suitable
Documentation and learning
- Produce concise post session reports that distill decisions, owners, timelines, and open questions
- Create reusable assets such as run of show templates, slide kits, facilitation guides, and evaluation forms
- Develop short learning notes that synthesise patterns across engagements and recommend improvements
Advisory and capacity support
- Coach staff and member facilitators through dry runs and reflective debriefs
- Recommend tools for virtual collaboration, inclusive translation and interpretation, and real time feedback
- Advise on communications flows before, during, and after events to maintain momentum
Inclusion and care practices
- Embed accessibility checks, multi time zone planning, language support, and safeguarding considerations
- Integrate wellbeing practices such as paced agendas, stretch breaks, and transparent decision logs
Ideal consultant profile
- Demonstrated experience leading participatory workshops in multicultural, multi stakeholder settings
- Strong grasp of co design, power aware facilitation, and creative communication methods
- Ability to translate complex, cross regional discussions into clear decisions and next steps
- Skilled writer and visual communicator, comfortable preparing facilitation materials and reports
- Familiarity with civil society ecosystems, especially actors from historically excluded communities
- Fluency in English, with additional languages such as Spanish, Portuguese, French, or Arabic viewed as an advantage
Ways of working
- Fully remote collaboration using secure digital tools chosen with CIVICUS
- Coordination with programme and communications teams across regions and time zones
- Occasional in person facilitation subject to event needs and mutual agreement
- Clear work plans, deliverable schedules, and feedback cycles set in advance
Selection criteria
- Quality and practicality of proposed methodology, including inclusion and accessibility measures
- Evidence of prior facilitation with measurable outcomes and useful artifacts
- Value for money and transparent cost structure
- Alignment with CIVICUS values of openness, respect, equity, and solidarity
- Availability that matches the proposed delivery window
How to apply
- Approach and methodology
- Maximum three pages detailing engagement design principles, tools, inclusion measures, sample agenda structures, and documentation plan
- Resume
- Focus on recent facilitation work, sectors served, languages, and links to sample outputs or portfolios
- Cost proposal
- Itemised daily or hourly rate, anticipated materials or platform costs, and any travel assumptions if relevant
- Send your application
- Email all materials to comms.proposals@civicus.org with the subject line Meeting Facilitator by 31 October 2025
- After submission
- Shortlisted applicants may be invited for a brief interview or to walk through a short case scenario
Practical tips to strengthen your submission
- Provide two brief case snapshots highlighting goal, method, and outcome
- Include a one page sample run of show and a one page sample post event report
- Outline a realistic feedback loop plan that includes a pre brief, mid course check, and after action review
- Describe concrete measures for language access, disability inclusion, and safe participation
- Clarify how you measure success, such as decision quality, participation balance, and follow through rate
Frequently asked questions
1) Is the consultancy fully remote
Yes, it is remote first, with potential in person facilitation by mutual agreement and based on event needs.
2) What is the expected level of effort
Level of effort will be defined in the work plan. Applicants should provide an indicative capacity range in the cost proposal.
3) Can teams or firms apply
Yes, individual consultants or small teams may apply. If applying as a team, specify roles, rates, and a single point of contact.
4) Are multiple languages required
English is required. Additional languages are an advantage and should be listed with proficiency level.
5) How are proposals evaluated
Proposals are assessed on methodology quality, inclusion measures, evidence of impact, cost reasonableness, value alignment, and availability.
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